Faculty Staff Handbook X

Faculty-Staff Handbook

X. Campus Resources and Facilities

X.A. Changes in the Use of University Space and Space Request Process
X.B. University Properties and Services

X.B.1. General
X.B.2. Use of Facilities After Closing Hours
X.B.3. Use of Facilities by Outside Groups
X.B.4. Anderson Center
X.B.5. Scheduling Activities

X.C. Secretarial Services
X.D. University Telephone Equipment and Services
X.E. Campus Mail Services
X.F. Publications
X.G. Discriminatory and Gender-Based Language
X.H. Use of Health Center
X.I. Use of Recreational Services
X.J. Motor Vehicle Registration and Parking
X.K. Banners and Signs
X.L. Lost and Found Property
X.M. Non-Credit Instructional Activities and Administrative Requirements
X.N. Educational Communications

The University Space Advisory Committee is authorized to initiate and to receive, review, and comment on all proposals for changes in the allocation of space, including University Development Space (UDS)--flexible space assigned for a specific function for a limited period of time. In addition, this committee shall assemble and review a list of Alterations to Physical Plant Projects relating to the use and rehabilitation of campus space. After careful analysis of a proposed change, the committee will submit its comments and recommendations to the President's Staff for review, comment, and authorization.

After initial administrative approval of a proposed change in the use of University space, the Committee will present the proposals to the appropriate dean or director. The dean or director, with the assistance of the University Space Advisory Committee, will solicit from the affected parties comments and suggestions for improvements or changes in the initially approved plans. With the consent of, and ordinarily in the presence of the appropriate dean or director, the University Space Advisory Committee may meet with the affected parties in order to update its understanding of program requirements or to hear the comments or suggestions for changes to initially approved proposals for change in the use of space.

The committee will share the solicited comments and suggestions with the President's Staff and will resubmit the plans, whether modified or left unaltered, for final administrative approval. After the President's approval of resubmitted plans, the University Space Advisory Committee will monitor the reallocation or rehabilitation of space and report back periodically to the President's Staff on the progress of approved projects.

Space Request Process

X.B.1. General

University letterheads, forms, other stationery, stamps, mailing services, computer services, and duplicating services are charged to schools, departments, or programs. These services are not to be used for personal purposes or in connection with private, professional activities conducted for profit. Similarly, the services of clerical, stenographic, technical, and other personnel of the University may not be used for personal purposes during regular working hours. It is appropriate, however, with the permission of the dean or department chair, to use such stationery and services in connection with the work of professional societies and public service organizations. It is also permissible to use stenographic services for certain scholarly manuscripts (excluding dissertations) when stenographic help is available.

University facilities may not be used for private instruction.

Movable equipment may not be sold, loaned, or taken from the place where originally assigned for use without the approval of the Property Control Officer. No equipment should be discarded, loaned, taken from the campus, or transferred to another division or area without notification to and prior approval of the Property Control Officer by means of Property Removal Authorization Form A. (Also refer to Management Procedure 401). This form is available online at http://facilities.binghamton.edu/PropertyControlForms/forma.htm

X.B.2. Use of Facilities After Closing Hours

All unauthorized persons must leave University buildings at the time they are closed.

A University pass must be obtained from and signed by the faculty or staff member in charge of an office, classroom, or laboratory, and by the building administrator, in order for an unauthorized person to be in these areas after they are locked. A person in a locked area must, upon the request of a Police Officer, show both written permission to be in the building and a valid University ID Failure to do so will result in the person being escorted from the premises.

Forcible entry into any building or facility is prohibited. Propping open exterior or interior doors that allow access to a locked facility is also prohibited.

Failure to observe these rules may lead to University disciplinary action and/or arrest. (Also refer to Management Procedure 830).

X.B.3. Use of Facilities by Outside Groups

Information coming soon.

X.B.4. Anderson Center

The Anderson Center for the Arts is a University office serving the campus arts departments and the broader communities of the University and the Southern Tier. The staff of the Center schedules and operates the physical facilities of the Anderson Center, and, with the arts departments, presents arts programming for the University and the community. The role of the Center ranges from assisting users by providing services such as house, technical, and box office services to full promotion and presentation of a concert program booked by the Center.

The performance spaces of the University--the Osterhout Concert Theater, the Chamber Hall, and Watters Theater--are primarily intended for performances by artists contracted by the Anderson Center, for rental activities, and for the performance activities of the Departments of Music and Theater. Use by other departments, schools, organizations, and student groups, other than those specified above, is subject to availability and is scheduled at the discretion of the Director of the Center in consultation with the appropriate groups. Offices wishing to schedule use of performance spaces should contact the Center as early as possible during the academic year preceding the scheduled event. Use of the Concert Theater and Chamber Hall for regularly scheduled classes is not permitted.

Appropriate fees will be assessed for use of the facilities according to a fee schedule available from the Center for the Arts office. Use of performance spaces implies the contracting of appropriate Center for the Arts staff (e.g., Technical, Box Office, House Operations), as well as any necessary additional staff as determined by the Director. Those desiring further information about timetables, scheduling criteria, and fees should inquire at the Center for the Arts Office.

X.B.5. Scheduling Activities

Information coming soon.

The Chancellor has issued guidelines concerning faculty use of secretaries based on an agreement by a committee representing CSEA and the University. For more information, see Section 622 of the Management Procedures Manual.

http://administration.binghamton.edu/procedures/400series/403.html

http://administration.binghamton.edu/procedures/500series/501.htm

http://administration.binghamton.edu/procedures/500series/502.htm

It is the University's policy (as it is of the State of New York and of the State University) to use nondiscriminatory language and to eliminate unnecessary or irrelevant gender-based distinctions in official publications. The Office of University Publications will implement this policy in all publications it produces. All offices preparing publications and documents for direct reproduction or printing are expected to comply with this policy. Additionally, faculty and staff should ensure that any documents they produce as employees of this institution are free of discriminatory and gender-based language. Further information is available from the Office of the Vice President for External Affairs and from the Affirmative Action Office.

Faculty and staff members on duty may receive only emergency treatment at the Health Center. Faculty and staff are expected to consult their own physicians for medical advice and medication.

The Department of Campus Recreational Services offers a multifaceted program that is designed to encourage positive lifestyle choices and promote lifelong learning through both wellness and physical activity for Binghamton University students, faculty and staff. Information on all programs is available by calling 607-777-2113 or online at http://campusrecreation.binghamton.edu.

Open Recreation programming provides unstructured activities and drop-in hours for basketball, volleyball, swimming, fitness, tennis and walking/jogging at the East Gym; hours are available for racquetball and squash at the West Gym. These activities are designed to meet the overall needs and interests of the university community for informal recreation. Schedules vary due to facility availability but are posted weekly throughout the facility, online or by calling 607-777-PLAY.

Intramural Sports programming offers competitive and recreational athletic activities within a variety of individual and team sports. Individual sports include tennis, racquetball, billiards and table tennis. Team sports include flag football, basketball, volleyball, indoor & outdoor soccer, softball, floor hockey, bowling and arena flag football.

Wellness Services presents four distinct program offerings for the University community. FitSpace is a 5400 square foot state-of-the-art air-conditioned fitness facility. FitSpace offers its members cardiovascular, selectorized and free weight exercise equipment with a staff of nationally certified personal trainers. Group Exercise offers members up to 45 different classes a week, including spinning, aqua aerobics and kickboxing. Individual Services provide clientele with the opportunity to work one-on-one with a personal trainer or have their fitness and nutritional levels evaluated. Specialty Wellness fosters mind & body wellness through seminars, activities and classes covering a diverse range of topics such as yoga, lifestyle/weight management, swim lessons and Red Cross certifications.

Outdoor Pursuits programming provides wellness-based outdoor adventure programs that highlight environmental awareness and personal challenge in a dynamic and positive setting. Outdoor Pursuits leads non-credit recreational programs and activities and operates an outdoor equipment Rental Center. Activities include hiking, backpacking, bicycling, cross-country skiing, winter camping, snowshoeing, canoeing, kayaking and fly-fishing.

Vehicles that are parked on campus must be registered with the Department of Public Safety's Parking Services Office and must display a registration decal and/or parking permit. There is a nominal fee for the registration decal, which is not a parking fee. The decal must be displayed as directed. In addition to the registration fee, there is a parking fee for vehicles parked on campus, which is levied consistent with applicable bargaining agreements and in accordance with guidelines established by the Chancellor or designee.

Certain areas of parking are restricted; these areas are designed by signs. Parking on lawn areas is not permitted anywhere on campus. Requests for special parking arrangements should be addressed to the Parking Services Office. In addition to regular campus parking, two pay parking lots are available for use.

Tickets are issued and fines assessed for failure to register vehicles for campus parking, for parking in unauthorized places, and for other violations of Campus Motor Vehicle Regulations.

State law provides for deducting parking and traffic fines from the salaries of University employees. Chapter 148 of the Laws of 1972, adopted by the New York State Legislature, enacted Section 362 of the Education Law authorizing the Trustees of State University to promulgate parking regulations, including the assessment of fines for violations thereof. This legislation permits the deduction of such unpaid fines from the salary or wages of an employee of the University. Regulations (8NYCRR, Part 560) of the Trustees enable the College Council of each State-operated institution to develop parking regulations subject to Trustees' approval. The Council of Binghamton University has adopted parking regulations, including the assessment of fines for violation thereof and the deduction of such unpaid fines from the salary of the offending employee. These regulations have been approved by the Trustees of State University.

Additional details regarding the use of motor vehicles on campus are presented in a folder, "Motor Vehicle Regulations," available from the Department of Public Safety.

Banners
The only banners allowed on Bartle Drive will be large banners that cross the road and the smaller ones on the poles that promote the University's institutional messages. All banners must be coordinated and approved by the Office of University Communications and Marketing.

The large banners on Bartle Drive are for promoting high-priority institutional events and events with a strong campus-community connection. Sponsoring organizations must complete a banner application, including banner design elements, to be approved by the Associate Vice President for University Communications and Marketing, who reserves the right to require design by the Office of Publications on campus.

Signs

Requests from sponsoring organizations/departments for general exterior signage related to advertising or information about special events on campus must be submitted to the Office of University Communications and Marketing for approval as well as verification that it is an authorized event. The University Police Department's Parking Services will determine the appropriate type and location of directional signage.

If needed, signs will be created by University personnel. The installation and removal of any signs will be done by campus personnel.

A charge may be levied to the organization/department sponsoring the event for signage creation, installation or removal.

New York State University Police has primary responsibility for lost and found property, and has implemented a detailed procedure regarding it. The finder of lost property of $10 or more in value, and all cash, eyeglasses, wallets and purses, checkbooks, and items with an identifiable owner, is required to return the property to the owner or to report such findings and deposit such property in University Police (AD-G35). (Also refer to Management Procedure 816).

The continuing education offerings of the University embrace a wide variety of programs, resources, and services. Offerings designated as non- credit instructional activities include any formally organized and scheduled course, workshop, seminar, conference, institute, short course, or personal development program involving instruction. Prior approval of all of these programs is required under procedures administered by the Office of Continuing Education and Outreach. In addition to program approval, a budget approval is required for programs that include registration fees.

The Public Service Programs Center can be scheduled for certain non-credit instructional programs designed to operate from participant fees and for other University functions as scheduling permits. The Center and the financial reporting for its activities is administered by the Office of Continuing Education and Outreach. The registration of enrollees in non- credit instructional activities is required for reporting purposes. Continuing education units (CEUs) may be granted for participation in non- credit instructional programs in accordance with established guidelines. The Office of Continuing Education and Outreach interprets CEU credit guidelines and maintains CEU records for individual students.

Non-credit instructional programs may be co-sponsored by a community organization if a school, college, or administrative unit of the University also serves as a sponsor.

Lectures, artist series, theater productions, mass media programs, and other activities that normally do not involve active discussions or analysis on the part of the audience are generally reported as cultural and educational programs. The approval procedures applicable to non-credit instructional activities normally do not apply to these activities unless they are part of a formally organized non-credit instructional activity.

The Office of Continuing Education and Outreach is the appropriate source of information on all matters involving non-credit instructional activities.

The Educational Communications Center provides instructional support through the installation and maintenance of instructional technology in the classrooms, the checkout of equipment for audio and audiovisual instructional support, and the production and distribution of general instructional aids. The Center also provides facilities, equipment, and personnel to support graphics design and production, as well as film ordering services, projectors and projectionists for instructional films.

Educational Communications services, policies and procedures